Personal data protection policy
In the Hellenic Ornithological Society (hereinafter: HOS) we attach special importance to the protection of personal data, and our policy for their protection is in conformity with EU regulation no. 679/2016 and all other applicable rules.
For this reason, we invite you to read carefully the present personal data protection policy, so that you can understand how and why we collect and store your personal data, and what we do with them.
First of all, we wish to inform you that you can visit the site of HOS without having to notify to us your personal data. You will be asked to do so only if you make a donation to HOS, if you become our member, if you request from us to send you our newsletter, or if you complete and submit to us the complaint form.
What are personal data?
The term “personal data” refers to information of natural persons, such as name, address, electronic address, telephone, etc., which allows your identification.
What does processing of personal data mean?
‘Processing’ means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Are you obliged to give us your personal data?
Obligatory fields of personal data are marked with an asterisk (*). The making available to HOS of additional data, besides those marked as obligatory, is purely optional.
The data that we collect and process:
We collect only the personal data which are absolutely necessary, and which are suitable for the purpose for which we collect them. More specifically, we collect:
• Data that you provide to us when you fill in the registration form to be a member of HOS or when you renew your subscription, such as name, surname, address and date of birth (as obligatory fields) and telephone, email and profession (as optional fields), or when you fill in the form asking us to send you the HOS newsletter (email).
How we use your personal data?
Your personal data is used in the following ways, depending on the case:
• To process the payments and to ensure protection against unfair transactions. This also helps in the protection against fraud.
Your personal data is processed only by those strictly necessary from HOS personnel, who are under the obligation to keep them confidential.
For how long we store your personal data?
Your personal data are stored only for the period which is strictly necessary for the above purposes as they were analysed in detail, or for the period required under a legal obligation (e.g. tax legislation). At the end of this period, your personal data will be fully erased.
Are your personal data safe?
We are committed to safeguarding your personal data. For this reason, we have put in place all appropriate organizational and technical measures in order to ensure the safety and protection of your personal data against any form of random or improper processing, loss or destruction, and unauthorized access. We use the most advanced methods in order to ensure the highest level of safety as far as bank transactions are concerned. These measures are subject to reexamination and amendment where necessary.
HOS will not divulge, transfer, trade, disseminate or in any other way make available your personal data, without your consent, to third parties – natural or legal persons – except for the cases mentioned above and within the scope of obligatory national legal provisions.
What are your rights?
We collect your personal data with your own free will. In relation to these data, you have the following rights:
• Right of information. This means that you have the right to be informed of whether we process your personal data. If we do, you can request to be informed on the purpose of the processing, the kind of data that we keep, to whom we give them to, for how long we keep them, and on the rest of your rights, such as the right of correction, deletion, limitation of processing and your right to submit a complaint before the Hellenic Data Protection Authority, as it will be analysed further below.
In any case, you can get in touch with us, by using the contact details that we provide here below. You will not be asked to pay any fee in order to exercise your rights above.
The website of HOS is addressed to adults only. Under-aged users of our website who send us their personal data, are presumed to have the consent of their parents or legal guardians. It is recommended that adults supervise minors, when the latter use our website.